Data Management Assistant

For a client in Mechelen, we are looking for a Data Management Assistant!

  • Do you have a bachelor degree?
  • Are you fluent in Dutch and English?
  • Are you interested in a job full of variety?

Then you are the DM Assistant we are looking for!


Job Description 

The main responsibility of the Data Management Assistant (DMA) is to assist the Data Management/EDC departments and Project Managers with project related and/or general administrative work.

The main responsibility of the Management Assistant Biometrics and Medical Affairs (MA-BMA) is to assist the Biometrics Head with all management assistant tasks and to support the BMA team with administrative work. 



  • All kind of administrative support towards the DM, EDC and PM Biometrics teams
  • CRF/DCF/Questionnaires receipt and tracking
  • Sending out data queries on clinical study data to investigational sites
  • Correspondence with the sites and external providers related to necessary documentation and keep track of the status (Data Transfer Agreements, missing CRF pages, outstanding data queries, missing questionnaires…)
  • Attend team meetings and write meeting minutes and/or reports
  • Data entry of clinical trial data in the database
  • Electronic Data Capture (EDC) trials: entering/freezing/locking of questionnaires and additional e-CRF data not entered by the site personnel
  • Participate in the User Acceptance Testing for EDC trials
  • Manage the User Management Tools for the EDC team
  • Filing of all appropriate documentation in the Data Management Files (DMF) and CRF binders
  • Create Data Management / EDC files for non-eTMF trials
  • Bookmarking of CRF’s
  • Scanning of CRF’s/DCF’s/external data
  • Perform quality controls on trials
  • Archiving of closed non e-TMF projects


  • Correspondence concerning general items
  • Organize travel arrangements
  • Employee administration (request access in different systems, ordering laptops…)
  • Give introduction training to new employees explaining all general and administrative rules which are applied within the BMA department
  • Managing I-expense (expense notes system)
  • Managing iProcurement (ordering system)
  • Follow-up on missing timecard reports, employee activity reports, job function reports
  • Follow-up on forecast and report forecast towards the director of Biometrics and Medical Affairs.
  • Managing HR performance calendars
  • Bachelor in office management/ management assistant (medical secretary is a plus) or equivalent through experience
  • Languages: very good knowledge of English and Dutch
  • Good communication skills
  • Good knowledge of MS office
  • Team player
  • Flexible
  • Very accurate and with an eye for detail!!
  • Respect for deadlines
Contact Information 

Anneleen De Vos
015 21 11 04

Application form : Data Management Assistant

Files must be less than 3 MB.
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Files must be less than 3 MB.
Allowed file types: txt rtf html pdf doc docx odt.

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