Clinical Trial Budget Coordinator

For one of our leading clients in the Pharmaceutical Industry, we are actively looking for a Clinical Trial Budget Coordinator: 

  • Do you have a flair for finances and are you interested in the Pharmaceutical Industry & Clinical Research?
  • Are you meticulous, pro-active and communicative? 
  • Do you speak fluently Dutch and English with a good understanding of French?

Then this is your chance for an interesting opportunity as a Clinical Trial Budget Coordinator!

Job Description 

As a Clinical Trial Budget Coordinator, you are in close contact with the study-team and manage all trial budget-related activities. 


Perform continuous follow-up of clinical study related payments

  • You manage the payments for patient visits via the SAP based system called “Accounting for Clinical Trials” (ACT)
  • You create and follow-up on the PO's for non-ACT payement  via “eShop SRM

Clinial Trial related activities

  • You collaboration with the study team (Project Managers and CRA's) for set-up and updates in ACT, based on contracts and contract Amendments
  • You are in close contact with the study sites for: obtaining the CRA approval of activities / posting of the monthly goods receipts / processing of monthly invoice proposals and self-bill invoices
  • You create the global POs for site payments (outside of ACT) based on contracts and input from CRA
  • You follow-up on invoices and resolve issues together with site/bookkeeping
  • You are involved with the monthly reporting towards ‘refunding’
  • You are responsible for the reconciliations of clinical trials for payment and study close-out
  • You coach new CRAs and Project Managers on system access requests 
  • You follow-up on contracts with the study team
  • You have a Scientifical degree and an affinity for budgetary activities, experience in Clinical Research is a plus.
  • You are proficient in SAP
  • You are meticulous with a strong eye for details
  • You have a hands-on mentality with excellent communication skills
  • You are fluent in Dutch and English and have a good understanding in French
Contact Information 

Claire Aerts

Application form : Clinical Trial Budget Coordinator

Files must be less than 3 MB.
Allowed file types: txt rtf html pdf doc docx odt.

I want to stay informed.

I would like to receive Valesta news, valuable insights into industry trends, career opportunities, trainings, and other helpful tips to find assignments that match my skills and interests. Click here to stay connected with Valesta.

Valesta is an expert in life science recruiting and project staffing.  The information you are submitting is important for us to respond to your assignment and contract needs. In compliance with the General Data Protection Regulation (EU) 2016/679) (“GDPR”), Valesta will process your personal data in accordance with our Privacy Policy. Valesta will safeguard your personal information and not disclose to any person unlawfully. As a staffing company, Valesta receives and processes your personal data for the following purpose: to take appropriate steps to find you an assignment with one of our clients and/or to finalise a contract with you.

Please note that Valesta does not wish to receive any data from you if you are under the age of eighteen (18) or data that is classified as Sensitive Data under the GDPR; this includes personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic/biometric/health-related data or data concerning a person's sex life/sexual orientation.

Please read our disclaimer.